year end – Page 2 – Schulz Consulting

Year End Closing Tips for Sage 100 ERP (formerly MAS 90) – Special Newsletter

December 6, 2012 by Wayne Schulz

Our special year end newsletter for Sage 100 ERP (formerly known as MAS90 or MAS200) users is now available. In this issue we explore tips and tricks for closing every module – including the order in which they should be closed.

Are you following best practices by creating year-end archive companies? If not – we will show you how to use the built-in features that allow Sage 100 ERP to quickly create backup copies of your live data. These copies of data are especially helpful for anyone using the payroll module since you can refer back to the archived companies throughout the year as your employees request copies of W2 and other forms which they may have lost.

This issue also has information on the payroll tax updates and provides information about when and how to apply them to your system to meet new IRS and state tax guidelines.

Sage 100 ERP Year In Review – 2012 Closing Tips (PDF)

Sage 100 ERP (formerly Sage ERP MAS 90 or MAS 200) Payroll 2012 Year End FAQ

December 5, 2012 by Wayne Schulz

Sage have just released their annual frequently asked questions for year end payroll processing. This document provides links to the needed tax tables as well as IRD (interim release disks) which may be needed prior to running payroll for the last time on Sage 100 ERP.

There is also a handy list of every Payroll Extended Solution which needs to be updated after loading the 2012 IRD for Sage 100 ERP (formerly Sage ERP MAS 90 or MAS 200).

Tax Table Update, Payroll, Electronic Reporting, and Accounts Payable

2012 Year-End Frequently Asked Questions
December 17, 2012

IRD (Interim Release Download): Interim Release Download contains the Year End program changes for Payroll,
Accounts Payable and Electronic Reporting modules. It also contains necessary program changes for eFiling and
Reporting.

TTU (Tax Table Update): Tax Table Update contains changes to applicable Federal and State withholding tax tables and
wage limits, State Disability percentages and/or limits and State unemployment limits.

1. Do I need to download the 2012 IRD for AP 1099 Reporting?

Yes, customers running Accounts Payable must install the 2012 year-end IRD. There are AP 1099 form changes included
in 2012 IRD. The following are the minimum versions. If you are not at least on the minimum version, you must add the
required product update to get to the minimum before installing the year-end IRD.
• 4.40.0.1: must have last year’s (2011) year-end IRD installed or PU 8
• 4.50.0
• 4.50.0 SQL
Note: The 2012 IRD is included in versions 4.50 PU5 and 2013 PU1

2. Do I need to download the 2012 IRD for Payroll W-2 reporting?
Yes, even though there are no W-2 form changes in the 2012 IRD, you must install the 2012 IRD in order to use eFiling
and Reporting, also to install the necessary program changes required when 2013-Q1 TTU is installed. The following list
contains the minimum versions required. If you are not at least on the minimum version, you must add the required
product update to get to the minimum before installing the 2012 IRD.
• 4.30.0.18: must have last year’s (2011) year-end IRD installed
• 4.40.0.1: must have last year’s (2011) year-end IRD installed or PU 8
• 4.50.0
• 2013: or install PU 1
Note: The 2012 IRD is included in versions 4.50 PU5 and 2013 PU1, which are scheduled to be released around
December 10
th
. Customers running version 4.50 can install either the 2012 IRD or PU5 but are not required to install both.
Customers running version 2013 can install either the 2012 IRD or PU1 but not required to install both.

Download 2012 Sage 100 ERP Payroll FAQ (pdf)

Sage ERP MAS 90 and 200 2011 Year End Frequently Asked Questions (W-2, 1099, Tax Tables, IRD)

November 7, 2011 by Wayne Schulz

Sage have just released their MAS90 and MAS200 2011 frequently asked year end questions.

This list of 24 common questions about year end processing reveals several interesting bits of information:

1099 Reporting with MAS90 and MAS200

For AP 1099 Reporting, there are no changes, so no IRD is required. If you performed 1099 reporting last year, using Sage ERP MAS 90 or Sage ERP MAS 200 you should have all the programs you need to process 1099 reporting this year. The following are the minimum versions you must be running for 1099 filings

Versions 4.40.0.1 and lower must have last year’s IRD (Interim Release Disk) installed

Is an IRD required to print 2011 W2 forms with MAS90 or MAS200?

Yes. Customers running Payroll must install the 2011 year-end IRD. The following list contains the minimum versions
required. If you are not at least on the minimum version, you must add the required product update to get to the
minimum before installing the year-end IRD.

I am running payroll on MAS90 or MAS200 4.5 – do I need to download the IRD?

No. All of the program changes included in the IRD are also included in 4.5. However, you will still need to download and install the Q1 2012 Tax Table Update before processing your first payroll for 2012.

Do I need to download the MAS90 2011 IRD if I’m using the Federal and State eFiling and Reporting feature?

Yes, if you choose to use Sage ERP MAS 90 and 200 version 4.3 or 4.4 Federal and State eFiling and Reporting, you will need to apply the IRD.

When will the year-end Sage ERP MAS 90 and 200 Federal and State eFiling and Reporting updates be available?

On December 20, 2011, you will be able to access Federal and State eFiling and Reporting within the Payroll module
to update your W-2s. Also using eFiling and Reporting, you’ll be able to update your 1099s for year-end 2012 within
the Accounts Payable module. Simply access eFiling and Reporting within Sage ERP MAS 90 and 200 after December
20, and the system will prompt you to apply the online automated update.
Throughout the year, quarterly updates for Federal and State eFiling and Reporting are generally available on the
twentieth of the last month of each quarter unless that date falls on a weekend. If it falls on a weekend, they will be
made available on the last business date before the twentieth.

When will the year-end Tax Table Update (TTU) and Interim Release Download (IRD) for Sage ERP MAS 90 and 200 be made available?

It will be available as a download from Sage Online, Sage ERP MAS support section; access it by using the upper right
corner “Log On” from www.SageMAS.com. This download will ensure that you will have the most up-to-date tax rates for
the new tax year. Since Sage must wait for states to announce tax rate changes before we can create the new tax tables,
and legislative tendency is for last-minute changes, we’ll also update as necessary through January 2012. Subsequent
quarterly TTU releases will be posted in the same location

How can I obtain the TTU or IRD if I do not own a current Sage Business Care Plan?

You must be a customer with a current Sage Business Care plan, a business partner with a current Sage Business
Partner agreement, or a Sage Accountants Network member with a current membership agreement in order to access
Sage Online, Sage ERP MAS Support. Click there by using the upper-right corner “Log On” from www.SageMAS.com
and download the TTU or IRD. If your plan or agreement has expired, please contact our Sage Business Care department
for customer renewals at 866-709-2432, Business Partner renewals at 800-854-3415, and Sage Accountants Network
enrollment at 866-565-2726.

I’ve never been to Sage ERP MAS support, and I don’t know if anyone else from my company has either. What do I do
to get a logon and access the information I need?

If you do not have a current logon to Sage ERP MAS support, go to the following URL and click on the Register Now link:
www.sagesoftwareonline.com/eServices. You’ll need your Sage account number to register. Please note that to access
the support tools of Sage ERP MAS support, you must have a current agreement or subscription plan with Sage. If you
have issues with obtaining a logon, please email us at tools.na@sage.com for assistance.

Previously, I’ve filed employees W-2s through Magnetic Media. Are there any changes

The Social Security Administration will not accept W-2 information from employers on any type of magnetic media. Instead,
it requires electronic filing of W-2 information. Sage ERP MAS 200 for SQL version 3.74 Magnetic Media module and Sage
ERP MAS 90 and 200 versions 4.2, 4.3, and 4.4 Electronic Reporting module will allow you to create an EFW2 format file for
uploading to the SSA’s website (www.ssa.gov/employer). The EFW2 file is formatted to the SSA’s Electronic Filing specifications
provided the applicable IRD has been downloaded from Sage Online and properly installed on your system. The file will be
created in directory EFW2/”company code” as file name “W2REPORT.TXT.”
Some states may still accept magnetic media filings; please check the information your state has provided to you for its
policies. If your state accepts magnetic media filings and uses the Federal EFW2 format, you can use the Electronic Reporting
module to create the media for your state filing.

Does the IRD contain changes to Payroll to support the Cost of Employer-sponsored health coverage reporting?

Yes. Although reporting this information is not mandatory for employers until filing reports for 2012, the ability to include Code
DD on Form W-2 Box 12 is included in this IRD.

Does the IRD contain changes to Payroll to support Designated Roth Contributions under Governmental Section 457

Yes. The ability to include Code EE on Form W-2 Box 12 is included in this IRD.

I am running Sage ERP MAS 90 or 200 version 4.2 or Sage ERP MAS 200 SQL v 3.74. Is there anything else I need to
know regarding Payroll support?

The Q1 2012 Tax Table Update and Year-End IRD are that last ones that will be available for versions 3.74 and 4.2. You must
upgrade to a more current version of software in order to receive future TTUs. Please see the Sage ERP MAS 90 and 200
Supported Versions listing posted on Sage Online. Log onto Sage Software Online, click the link to Sage ERP MAS 90 and 200
Support. In the Compatibility section, click the Support Versions link

Will I be required to print my W-3 on the red, preprinted form when using Federal and State eFiling and Reporting?

The Federal W-2s and W-3s are not required to be printed on the official form. We have incorporated an approved substitute
that can be printed on plain paper with an inkjet or laser printer. It should not be printed on red paper. You can identify the
approved form by looking for the numbers 0000/1048 under “year” on the W-2 form and in the For Official Use Only box on
the W-3. These forms are approved for use by the Social Security Administration and conform to the IRS Publication 1141 as
required.

MAS90 and MAS200 Year End 2011 FAQ – Payroll, Accounts Payable, W2, 1099

MAS90 and MAS200 2010 IRD Tax and Reporting Update Instructions (How To)

December 27, 2010 by Wayne Schulz

Sage North America have released their IRD (Interim Release Disk) which contain year end program changes for Accounts Payable and Payroll modules. These changes add functionality to the ERP system which allow for processing according to updated federal and state government regulations concerning 1099, W-2 and other tax forms.

The IRD contains year end program changes for AP and PR and common files for the following versions:

Sage ERP MAS 90 / 200 Versions 4.40
Sage ERP MAS 90 / 200 Versions 4.40 with PU 1
Sage ERP MAS 90 / 200 Versions 4.40 with PU 2
Sage ERP MAS 90 / 200 Versions 4.40 with PU 3
Sage MAS 90 / 200 Versions 4.30 with SU 17
Sage MAS 90 / 200 Versions 4.30 with SU 18
Sage MAS 90 / 200 Versions 4.30 with SU 19
Sage MAS 90 / 200 Versions 4.30 with SU 20
Sage MAS 90 / 200 Versions 4.20
Sage MAS 90 / 200 Versions 4.10
Sage MAS 90 / 200 Versions 4.05
Sage MAS 90 / 200 Versions 4.00
Sage MAS 90 / 200 SQL Versions 3.74
Sage MAS 90 / 200 SQL Versions 3.73

Payroll Update 2nd Quarter

If you have installed the Product Update 3 for version 4.40 these changes have been included in the final released product.

A download with payroll updates for Federal 941 2nd quarter 2010 was made available via the website. This payroll update included adding a new data table, program and form changes to adhere to the Federal requirements under the 2010 Hire Act used for reporting employer exemptions for qualified employees. If you have installed the Product Update 3 for version 4.40 these changes have been included in the final released product.

Some changes included in the Payroll Update.

Qualified (W-11) checkbox added to employee maintenance.
PR_QExxx.soa data table.
Update and 941 program change logic.
2010 2nd QTR 941 form change logic.

Note: For details refer to PR3035-KBA available on
http://www.sagesoftwareonline.com/eServices/Main/frmLogin.aspx

Electronic Reporting for MAS90 and MAS200

1099 Electronic Reporting has been modified according to the Internal Revenue Service’s 2010 Publication 1220.
W2 Electronic Reporting has been modified according to the SSA 2010 Specifications for Filing Form W-2 Electronically.

Qualified Employee Worksheet and Report

A Qualified Employee Worksheet and Report has been installed to the reports directory. This report is a visual display of the PR_QExxx.soa table that was created to capture data for reporting of qualified employees.
The report only displays for employees that have been selected as Qualified in employee maintenance.
The amounts on this report do not reflect the FICA limits.
The number of qualified employees per quarter is calculated at runtime. This number is not retained in a data file when printing the 941.

To download the latest Sage MAS90 and MAS200 IRD visit the Sage Software Online Support Site (valid maintenance subscription and login required)

Sage ERP MAS90 and MAS200 Year End 2010 Reporting Tips and Instructions (W2, 1099, Closing, Tax Tables)