Schulz Consulting

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What Forms Do I Need To Print W2 or 1099 Forms With Sage 100?

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We’ve had several inquiries about the proper forms to use when filing  2016 W-2 and 1099’s through Sage 100 / Sage 100c.

Sage has this knowledge entry which suggests:

Sage 100 includes “print and sign” tax forms functionality for payroll tax forms using eFiling & Reporting (NOTE: You can print the fileable forms for NO extra cost – if you want to eFile or have Sage handle the distribution then there is a separate fee).

This feature eliminates the need for some pre-printed forms — allowing you to print on plain paper instead.

However, IRS regulations require that employee copies of Form W-2 (Copies B, C, and 2) and Form 1099 (except Copy A) be printed on perforated paper and individual filing instructions be given to each employee (IRS Publication 1141 Sec. 2.05 and 2.19 and IRS Publication 1179 Sec. 4.5.3). Sage Checks and Forms offers these plain paper forms in the required perforated format.

 

2016 W2 and W3 Forms – Sage 100

Employee W2 (Copy B, C and 2-Copy 2s) = Blank 4 part perforated with Employee notice on back (Sage Forms part # LW2BLANK4 or LW2BK4DWS)
Federal W2 (Copy A) = Print to Plain Paper (The Federal W2-SSA copy cannot be printed on perforated paper)
Federal W3 = Print to Plain Paper (The Federal W3-SSA copy cannot be printed on perforated paper)
The Federal Copy A & W3 forms do not need to be printed on pre-printed forms with red ink, please see Additional Information section below.
State – Copy 1 (prints 4 employees per sheet) = system will prompt you to print to Blank 4 part perforated (LW2BLNK4NB) but please contact the State agency for their specific W2 printing/perforation requirements
Employer W2 (Copy D) (prints 4 employees per sheet) = Print to Plain Paper -or- Blank 4 part perforated
1095

Employee 1095-B – Blank Full page w/instructions on back (Sage Forms #L1095BBLK)
Employee 1095-C – Blank Full page w/instructions on back (Sage Forms #L1095CBLK)
** Forms 1094 and 1095 Federal & Employer copies can be to plain paper

**Note: When using eFiling and Reporting to print ACA 1095 forms, Aatrix has designed their form templates on both of the 1095 forms to print the employee’s address in alignment with the existing W2 envelope, which will help reduce costs.

2016 1099/1096 Forms – Sage 100

Recipient 1099 (Federal, 2-Copy 2’s and Copy B) = Blank 4 part perforated form (Sage Forms part # L99BLANK4 or L99BK4DWS)
Note: The recipient notice is not printed on the backs of these blank forms, you will need to print the recipient instructions to plain paper from within 1099 eFiling viewer screen.
Federal 1099 (Copy A)** = Copy A must be printed on official pre-printed federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
Federal 1096 Form** = 1096 Form must be printed on official pre-printed federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
Payer 1099 (Copy C) (prints 4 recipients per sheet) = Print to Plain Paper or Blank 4 part perforated
State 1099 (prints 4 recipients per sheet) = Blank 4 part perforated but please contact the State agency for their specific 1099 printing/perforation requirements. Some states do not require 1099s to be filed.
State 1096 = Print to plain paper but please contact the State agency for their specific 1096 printing/perforation requirements. Some states do not require 1096 form.

Order one of the 1099 bundle packages that will include 4-part perforated blank 1099s, 1099 Federal Copy A and Federal 1096 (which are pre-printed federal forms with RED ink).

Sage Forms Division provides approved 2015 IRS forms and they are the only forms we guarantee to be 100% compatible with Sage 100 integration with eFiling and Reporting.

All of these tax forms can be ordered from Sage Checks & Forms, or call 800-617-3224.

 

Sage 100 Box 13-Retirement Error When eFiling

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Several of my 90 Minds Group members have encountered an issue when processing Sage 100 payroll for year-end 2016. Specifically this error appears when transmitting W-2 information via the e-Filing / Aatrix integration within Sage 100.

The message appears as below:

If Box 13-Retirement is checked, then box 12D or 12E  or 12 AA or 12 BB must be greater than $0.00 [ x error(s)]

 

According to Aatrix, the error is not a fatal error but is displayed to warn that data is being entered in a manner inconsistent with IRS guidelines. There are no plans to fix. Please check with your tax advisor about the proper entry fo the data. If advised by your tax advisor you should be able to skip the error and continue processing by clicking “Continue without correcting”

 

Where Can I Buys Sage 100 Compatible Checks and Tax Forms?

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sage_checks

 

It’s almost year-end time and that means tax forms and tax filings. You may be wondering where you can purchase tax forms compatible with Sage 100. Luckily Sage has a forms store – Sage Checks and Forms – which offers the compatible year-end tax forms you’ll need.

All of these tax forms can be ordered from Sage Checks & Forms, or call 800-617-3224.

If you are unsure which forms you may be required for ACA purposes, we recommend you consult with your financial advisor or CPA. Aatrix has a handy tool that may provide additional guidance on the forms required – here.

 

Here are the tax forms you’ll need for Sage 100 to complete your 2015 IRS and state filings:

 

Important Note: At this time Aatrix only supports printing W2s and/or 1099s 4 per page, this means you no longer can use preprinted 2-per page W2 forms

W2 and W3 Forms:

  • Employee W2 (Copy B, C and 2-Copy 2s) = Blank 4 part perforated with Employee notice on back (Sage Forms part # LW2BLANK4 or LW2BK4DWS)
  • Federal W2 (Copy A) = Print to Plain Paper (The Federal W2-SSA copy cannot be printed on perforated paper)
  • Federal W3 = Print to Plain Paper (The Federal W3-SSA copy cannot be printed on perforated paper)
  • The Federal Copy A & W3 forms do not need to be printed on pre-printed forms with red ink, please see Additional Information section below.
  • State – Copy 1 (prints 4 employees per sheet) = system will prompt you to print to Blank 4 part perforated (LW2BLNK4NB) but please contact the State agency for their specific W2 printing/perforation requirements
  • Employer W2 (Copy D) (prints 4 employees per sheet) = Print to Plain Paper -or- Blank 4 part perforated

1095 Forms:

  • Employee 1095-B – Blank Full page w/instructions on back (Sage Forms #L1095BBLK)
  • Employee 1095-C – Blank Full page w/instructions on back (Sage Forms #L1095CBLK)** Forms 1094 and 1095 Federal & Employer copies can be to plain paper

**Note: When using eFiling and Reporting to print ACA 1095 forms, Aatrix has designed their form templates on both of the 1095 forms to print the employee’s address in alignment with the existing W2 envelope, which will help reduce costs.

1099/1096 Forms:

Recipient 1099 (Federal, 2-Copy 2’s and Copy B) = Blank 4 part perforated form (Sage Forms part # L99BLANK4 or L99BK4DWS)
Note: The recipient notice is not printed on the backs of these blank forms, you will need to print the recipient instructions to plain paper from within 1099 eFiling viewer screen.

  • Federal 1099 (Copy A)** = Copy A must be printed on official preprinted federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
  • Federal 1096 Form** = 1096 Form must be printed on official preprinted federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
  • Payer 1099 (Copy C) (prints 4 recipients per sheet) = Print to Plain Paper or Blank 4 part perforated
  • 1099/1096
    • Recipient 1099 (Federal, 2-Copy 2’s and Copy B) = Blank 4 part perforated form (Sage Forms part # L99BLANK4 or L99BK4DWS)
      • Note: The recipient notice is not printed on the backs of these blank forms, you will need to print the recipient instructions to plain paper from within 1099 eFiling viewer screen.
    • Federal 1099 (Copy A)** = Copy A must be printed on official preprinted federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
    • Federal 1096 Form** = 1096 Form must be printed on official preprinted federal forms RED ink. Please contact Sage Forms for specific part # applicable to the type of 1099 forms you will be printing (MISC,INT or DIV)
    • Payer 1099 (Copy C) (prints 4 recipients per sheet) = Print to Plain Paper or Blank 4 part perforated
    • State 1099 (prints 4 recipients per sheet) = Blank 4 part perforated but please contact the State agency for their specific 1099 printing/perforation requirements. Some states do not require 1099s to be filed.
    • State 1096 = Print to plain paper but please contact the State agency for their specific 1096 printing/perforation requirements. Some states do not require 1096 form.

     

    Order one of the 1099 bundle packages that will include 4-part perforated blank 1099s, 1099 Federal Copy A and Federal 1096 (which are pre-printedfederal forms with RED ink).

Order one of the 1099 bundle packages that will include 4-part perforated blank 1099s, 1099 Federal Copy A and Federal 1096 (which are pre-printed federal forms with RED ink).

Sage Aatrix Will Be Sole 1099, W2, 941 Printing and eFiling Source

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SageAAtrix

A reminder that in order to print any tax forms from any version of Sage 100 ERP you must adopt the Sage Aatrix eFiling. This connection will allow you to continue printing the forms (at no cost) and eFiling (for a small per item transaction cost).

Sage will no longer update the tax forms (1099, W2, 941) or their Electronic Reporting Module (fka Magnetic Media). You MUST adopt Aatrix if you require updated tax forms and/or electronic filing.

This program is a separate install from your source Sage 100 ERP Sage disk.

Sage

Sage 100 ERP Tax Tables, Interim Release, W2 Form Changes Now Available

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If you’ve been waiting for the tax table updates from Sage for your Sage 100 ERP (formerly MAS 90 or MAS 200) be advised you can now download these from the Sage portal (in keeping with prior years there are NO disks sent by mail).

 

IRD (Interim Release Download): Interim Release Download contains the Year End program changes for Payroll, Accounts Payable and Electronic Reporting modules. It also contains necessary program changes for eFiling and Reporting.

TTU (Tax Table Update): Tax Table Update contains changes to applicable Federal and State withholding tax tables and wage limits, State Disability percentages and/or limits and State unemployment limits.

2013 IRD – Supported Versions:

  • 4.40.0.1 – 4.40.0.10
  • 4.50.0.0 – 4.50.0.7
  • 2013 PU 3 – 4

IMPORTANT: This is the last year that Sage will issue an IRD or W2 form changes. Next year in December 2014 you will use the Sage Aatrix for both form printing (1099 and W2) as well as electronic filing (The electronic filing module is replaced by Sage Aatrix).

 

Resources:

List of changes represented in the IRD for 2013 (pdf)

Frequently Asked Questions about FYE 2013 Filing

List of changes represented in the tax table update for 2013 (pdf)

 

Sage 100 ERP 2013 Year End Resource Page (Login to Sage Required – Partners or Customers)

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Schulz Consulting
Connecticut Office
Phone: 860.657-8544
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Locally serving all of Connecticut, Massachusetts, Rhode Island, Vermont,
New York, New Jersey. Available remotely nationwide.
We are a local branch of DSD Business Systems Connecticut.