Consulting and Upgrades
Here’s a quick tip for anyone with an issue as follows:
– You’re using Paperless Office for MAS 90 or MAS 200
– You’re printing the Payroll Data Entry Report
– Only the LAST version of this report is saved
The solution?
Go into the Paperless Office – Paperless Office Options and UNCHECK “keep only last copy” check mark from the Journals / Registers – Keep only the last PDF Copy option.
You will now have all copies of your Payroll Data Entry Audit Report
Have to transferred your Sage MAS 90 accounting system to another location on your network?
If so, and if you’re using Paperless Office, you probably found that moving Paperless Office for Sage MAS 90 or MAS 200 is not as easy as dragging all the PDF files from one folder location to another.
If you’ve tried this then you already know there are several Sage MAS 90 and 200 data files which track the location of your PDFS. If you simply drag and drop the PDF files without moving them via the Sage MAS 90 menus then you’ll no longer be able to view the data through the standard Sage MAS 90 and 200 paperless office viewer menus.
For this reason there is a specific procedure you must follow to move all your PDF documents. The Paperless Office menus have this option available from within each viewer screen.
Here’s a great summary that shows the names of the system files which hold “behind the scenes” information about MAS 90 and MAS 200 Paperless Office.
This information can be useful in diagnosing system level problems or in restoring data files from a backup should you experience problems with Paperless Office.
WARNING: Do not make any changes to these files unless you know what you are doing. Consult a qualified Sage Business Partner for assistance. This information is believed accurate at the time of publication. Use at your own risk. Schulz Consulting takes no responsibility for damage that you may do to your data files.
If you’re using Paperless Office with Sage MAS 90 and MAS 200 Payroll module, you may want to take a read at what Sage MAS 90 Consultant Beth Bowers and Mike Fitzgerald have already uncovered.
Looks as if not all of the daily processing reports in Payroll are being saved when you are using Paperless Office.
While the payroll Register saves, there have been reports that the Payroll Data Entry Audit Report and Pre-Check Register are being over-written each time a new payroll is generated.
This issue has been reported to Sage and they are working on a fix. In the interim if you are using Paperless Office with Sage MAS 90 or MAS 200 payroll you should make sure you have paper copies of all registers.
90Minds via Beth Bowers and Mike Fitzgerald – The Fitzgerald Group
Several members of my 90Minds Consulting Group have been discussion an odd issue that appears to be a WAD (works as designed) within Sage MAS 90 and 200 version 4.3. The issue is that when paperless office is enabled in the general ledger module and several journal entries are made – each of them will print on a separate sheet of paper.
The reports do not print as one entry per page when the paperless office module is not in use. Our speculation is that the logic behind paperless office dictates that one journal entry must print per page. This is likely to keep the abililty to search the paperless register for a single journal entry.
Option # 1: Enable the ability to post after previewing a report – and allow the user to preview the journal entries and then answer “Yes” to the “Do you want to update” question.
Using this option you are assuming that if a journal needs to be re-printed that you could do so via the regular report printing option to reprint journals.
Option #2: Modify the options for the paperless journals and registers – specifically the general ledger and the general journal register.
Set the “Autocreate PDF ” option to “Prompt” which will cause MAS 90 or MAS 200 to prompt you 
during printing of the journal/register and ask if you want to send the document to PDF (paperless). If you answer no you can preview the register or print it normally. For times when you want to send the report to paperless just answer “Yes” to the prompt.
This option may also be set to “NO” if there are any journals and registers that you do NOT want sent to PDF.
As a best practices we recommend that you adopt an all or nothing approach. Instructing staff to print certain registers to PDF (paperless office) while previewing and posting others is fraught with opportunities for error.
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