MAS 90 General Ledger journal entries print one per page with paperless office

Several members of my 90Minds Consulting Group have been discussion an odd issue that appears to be a WAD (works as designed) within Sage MAS 90 and 200 version 4.3. The issue is that when paperless office is enabled in the general ledger module and several journal entries are made – each of them will print on a separate sheet of paper.

The reports do not print as one entry per page when the paperless office module is not in use. Our speculation is that the logic behind paperless office dictates that one journal entry must print per page. This is likely to keep the abililty to search the paperless register for a single journal entry.

Suggested workarounds:

Option # 1: Enable the ability to post after previewing a report – and allow the user to preview the journal entries and then answer “Yes” to the “Do you want to update” question.

Using this option you are assuming that if a journal needs to be re-printed that you could do so via the regular report printing option to reprint journals.

Option #2: Modify the options for the paperless journals and registers – specifically the general ledger and the general journal register.

Set the “Autocreate PDF ” option to “Prompt” which will cause MAS 90 or MAS 200 to prompt you during printing of the journal/register and ask if you want to send the document to PDF (paperless). If you answer no you can preview the  register or print it normally. For times when you want to send the report to paperless just answer “Yes” to the prompt.

This option may also be set to “NO”  if there are any journals and registers that you do NOT want sent to PDF.

As a best practices we recommend that you adopt an all or nothing approach. Instructing staff to print certain registers to PDF (paperless office) while previewing and posting others is fraught with opportunities for error.