You will need to go into the form and modify the fonts (MICR) so they use Aatrix instead of the default Adobe MICR – or whatever is in there.
Beginning with Sage 100 ERP 2013 (fka MAS90 or MAS200) printing for W2, 941 and 1099 tax forms is hidden with Sage suggesting that you use the eFiling which is included with Sage 100 ERP 2013.
If instead of using the included Aatrix Federal and State eFiling and Reporting (which BTW works very well and allows quite nice after-the-fact edits before printing forms) you wish to print the forms the “old fashioned” way from within Sage 100 ERP 2013 – you simply need to follow these instructions to unhide the tax form printing.
New installations of Sage 100 ERP will not have the 3 menu tasks listed. To enable these tasks, from the toolbar menu click File > Run and type the utility name *unhidetaxforms.
When these menu options are unhidden, these installations will get the same warning message to say that ‘starting in 2014…no longer supported’.
Note: After the 2013 Tax Filing Year, Sage will no longer be providing W-2, 1099 and 941 form changes in the standard Sage 100 product. You will be able to use eFiling and Reporting feature, which allows you to either print W-2, 1099 and 941 forms directly to your printer and/or eFile directly to applicable tax agency through Aatrix.
Did you know that your Sage 100 ERP accounting software has the capability to submit electronic documents (W2, 1099, W3 – and more) directly from data already contained within your system?
The menu option for Federal eFiling and Reporting is found under Payroll Period End.
No more worrying about:
- Proper mailing addresses
- Specific Federal and State due dates
- Determining which filing format is required (MMREF, Magnetic Media, CD, ISCESA, FSET, etc)
- Electronic filing requirements for Federal and State agencies
- Reconciliation forms (may need to be mailed or uploaded to a different address or agency, included in electronic format, different due dates).
- Uploading to website issues (location, method, file format)
- Error handling of malformed electronic files
- Lost filings in the mail
- Fines for late filings (when submitted timely)
Comprehensive W-2 eFiling Includes:
- Complete W-2 filing service including Employee mailing
- Web hosted W-2s
- Fed Filing and ALL State filing as well as many local filings
- Fed, State and Local only filing service
For cost and additional information see Sage 100 ERP eFile Packages
Electronic filing is not going away. In fact, it is the future for virtually all business activity. State and federal agencies are being legislatively and budgetary driven to take advantage of the efficiencies and cost savings eFiling affords them. Take great care in choosing a solution that meets all your needs and has the ability to grow and meet your future needs.
Sage ERP MAS 90 and 200 offers unlimited eFiling though Federal and State eFiling and Reporting and you can also purchase an unlimited eFile Package. Through October 26, 2011 save 20% on Sage’s unlimited eFiling program.
The package includes UNLIMITED eFiling for Federal and State Unemployment, New Hire, Wage Withholding,
and all associated payments. NOTE: Additional fee is charged for annual W-2 and 1099 eFilings.
With Sage Aatrix e-Filing you can electronically complete and file these federal forms:
- New Hire
- 941 Payments
- 940 Payments
For the states (all 50 are supported)
- State wage withholding
- State withholding payments
- SUI reports
- SUI payments
- State new hire reports
To access this new feature, navigate from within your Sage MAS 90 or 200 payroll module to the period end menu. The e-filing menus for federal and state filing will be your first two options.
Out of the box the e-filing functionally support plain paper W2 and W2 form printing. There area a few caveats however. The IRS requires special printing on the back of plain paper W2 forms as well as perforated paper.
If you wish, you can use the Aatrix site which automatically uploads your payroll data from Sage MAS 90 or 200. Be sure to setup your account with Aatrix ahead of time as that may require a signed acknowledgement as well as any PIN numbers for the various agencies that your’e responsible for filing taxes.