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Sage 100 Aatrix e-Filing Bug Erroneously Reports Bad SSN Matches for 2020

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Early e-filers of W2 forms may have erroneously received a notice from Aatrix that their 2020 Sage 100 payroll files contained erroneous social security information.

The message indicated that the employee SSNs could not be verified by the IRS and that the company submitting the file should verify that the correct SSN were submitted.

Later in the day Aatrix began to notify users that the message had been sent to some in error and there may not be any issue with the social security number validation.

Aatrix advises that if you have received a message indicating SSN mismatches that you can use the following instructions to verify your filing:

To view Filing Status:

  1. Navigate to https://efile.aatrix.com/ 2. Click on Log In in the upper right corner 3. Login with your eFile username and password 4. Click on the Filings Tab
    a) Open Status: One or more parts of the filing are not complete.
    b) Closed Status: All parts of the filing has been confirmed as complete or the filing was manually closed through the Aatrix online account.
    c) Deleted Status: The filing is deleted and no part of the filing will be processed.
  2. Click on the Details Link for the appropriate AFID number in the filings list.
  3. In the additional details for the filing, each part of the filing will be listed with a status:
    a) Awaiting Batch Processing: Not yet submitted to agency.
    b) Rejected: Reason for rejection will be displayed.
    c) Not Confirmed: Submitted to agency, but not yet confirmed.
    d) Accepted: Submitted to agency and confirmed as received/processed.

There is No Sage 100 IRD for 2020

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Sage has updated their support knowledgebase to make it clear that there is no separate IRD ( Interim Release Download ) for Sage 100 2020.

These downloads are typically released in December and include updates to accommodate year-end tax changes.

According to Sage:

There is no end of year IRD (Interim Release Download) for the year-end 2020. This update was not needed for the 1099s as the changes for 2020 were made in the latest versions released with changes to the NEC (NonEmployee Compensation) Forms.

Make sure you have versions 2020.1, 2019.4, 2018.10 installed and the Aatrix forms have been updated.

If you have 3rd party modifications for Production Management or IRP see kb 107739

Changes to the Payroll versions are no longer done for year-end through the IRD but rather the Product Updates for Payroll. Latest version for year 2020 is Payroll v2.21.0.0.

Sage Announces Sage Partner Cloud

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Sage announces Sage Partner Cloud for Sage 100 and Sage 300. This program offers a bundle of Sage modules which are specifically meant for deployment in Microsoft Azure by a Sage partner on behalf of their customer.

The Sage Partner Cloud launches today in US and Canada and initially focuses on solving any ( or all ) of these challenges.

  • Current Software is no longer supported – With the Sage Partner Cloud, you can upgrade to the latest software version deployed on Azure so your software is always supported meaning you can also take advantage of the newest features as they are added.
  • IT Infrastructure is time-consuming and costly to manage – Moving to Azure can have substantial savings on variable costs such as maintenance, infrastructure, and software.
  • IT Infrastructure no longer supports their business requirements – Azure provides flexibility and scalability which enables busineses to only pay for what they need.
  • Sofware needs to support flexible working – Azure enables remoite work for your customers.

The full Sage press release:

Sage Partner Cloud Provides Flexible Path to the Cloud for Medium Businesses

Supporting customers as they navigate the digital transformation journey

ATLANTA, Dec. 16, 2020 – Sage, the market leader for cloud business management solutions, today announces the Sage Partner Cloud Program in the U.S. and Canada. The program enables partners to deploy and customize their customers’ Sage 100 and Sage 300 products online, which supports them on their journey to the cloud, at a pace that suits them and their business.

Sage Partner Cloud will optimize Sage customers’ ability to work remotely while controlling costs, on both a short- and long-term basis. It is especially useful as a digital solution for businesses that are re-evaluating the ways in which they manage in the COVID-19 economy.

Sage Partner Cloud allows our partners to deploy Sage 100 and Sage 300 more quickly on the Microsoft Azure cloud, enabling them to fully tailor the deployment and manage ISV add-ons to meet the customer’s unique needs.

Sage Partner Cloud provides key benefits:

Flexibility: Sage partners can provide integrations with other applications and customizations to create bespoke business management solutions that supports their exact needs.
Security: Sage customers can have confidence that their data is protected via Microsoft Azure security, which is reputable and reliable.
Time savings: Sage Partner Cloud, leveraging the Sage Provisioning Portal, automates the deployment of Sage 100 and Sage 300 in the cloud, creating less disruption and saving time as customers transition along the digital journey.
Cost effectiveness: Customers can continue to use Sage 100 and Sage 300 products, reducing training and project costs as well as avoiding business disruption.

“Today more than ever, the ability to work anytime, anywhere, and access business-critical information is imperative,’ says Nancy Harris, executive vice president and managing director, Sage North America. “The Sage Partner Cloud program lets customers migrate to the cloud on their terms, at their pace, on the Sage Business Management Solution they know and trust.”

“More and more, I see businesses moving away from servers and infrastructure limitations, as new generations of business leaders are looking for creative and new ways to move to the cloud. For most of my Sage 100 and Sage 300 customers who are already using Office 365, the Sage Partner Cloud Program is the next step toward digital transformation,” said Koray Ozturk, Chief Technology Officer, Kerr Consulting, and Sage Business Partner. “As a Sage Business Partner, I see the Sage Partner Cloud Program benefitting partners and customers by providing uniformity, better control and a path forward that will enable business continuity in a way that helps us save time and money.”

Sage Partner Cloud is powered by the Sage Provisioning Portal, a web portal that provides a one-stop shop for the administration of a partner’s hosted customer base, dramatically simplifying the administrative overhead.

Sage Partner Cloud and the Provisioning Portal will be available in other markets in coming months.

What Happens When Your Sage 100 Subscription Expires?

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Sage 100 is sold based on a subscription. This means that each year you are billed for a renewal amount which covers the upcoming term.

We’ve had customers ask what happens should they not renew ( intentionally or not ) their subscription to Sage 100.

According to this Sage document:

  • Sage 100 allows a 45 day grace period with full access to data once a subscription expires. Customers will received a message informing them the subscription has expired and display how long they can continue accessing Sage 100 with full access. During this time, the Customer may contact Sales and renew their subscription if the expiration was unintentional.
  • After the 45 day grace period, Sage 100 will only have Read-Only access to data
  • Customers can still open Sage 100, which will display a message that the Sage 100 subscription has expired, and view existing data but it will no longer have the ability to make changes to the data or enter new transactions
  • Reports will run since reports are simply reading existing data
  • Maintenance screens will still be accessible, but the fields will be display-only, similar to Inquiry screens
  • Visual Integrator Import Jobs will be accessible to view, but the fields will be disabled and the buttons to execute the Import Job will not be displayed

These terms may be subject to change based on your subscription contract with Sage. It’s best to always check with Sage or your partner for the current terms of your Sage subscription.

The full Sage KB article is available here.

Sage 100 data conversion for version 2020.1 takes a long time or appears to hang on IM_LotSerialTransactionHistory when it contains a large number of transactions.

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If you are using Sage 100 with lot/serial valuation and the conversion time to Sage 100 v2020.1 seems extensive then you should download the latest patch from Sage which can significantly speed inventory conversion.

This fix is ONLY applicable for Inventory data conversions to Sage 100 version 2020 product update 1.

The reason for this is that the product update 1 release added functionality to enable lot serial number tracing when an item of that valuation was used in a Bill of Material production entry.

Inventory Management Functionality Added to Sage 100 v2020.1

  • Ability to Trace Item Use by Lot and Serial Number
  • A Where Used button has been added to the Lot/Serial Inquiry window accessed from the Main menu or from Item Maintenance
  • Additional changes have been made to the Lot/Serial Inquiry window accessed from the Main menu
  • The item code and description now appear on the main window instead of in the list box
  • If a lot or serial number has more than one item associated with it, the Item List window automatically opens so that you can select an item
  • The item code has also been removed from the Search for Lot/Serial Transactions window
  • The Zoom button has been renamed History Inquiry
  • When you click the OK button, the information displayed in the window is cleared, and you can select a different lot or serial number
  • Customer Recall Report has been added to the Reports menu, and it can be accessed from Lot/Serial Inquiry when the task is accessed from the Main menu
  • A Print Where-Used Items check box has been added to the Lot Serial Transaction History Report

Download Program Fix IM6000T for Sage 100 2020.1

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