I just spotted this question online. It relates to how Sage 100 and Sage 100c count active employees for the purpose of their Sage 100 payroll subscription. I’ve heard varying answers to this question and since this answer came directly from Sage I’m going to presume it’s the best answer.

Question: How is the number of active employees counted for Sage 100 payroll subscription purposes?

Answer from Sage:

The number of Unique Employee #‘s run through the tax calculation process is where the count is incremented, whether you continue with updating that payroll check or not.

It is the total of all unique employee #‘s for the month and is reset on the 1st day of a new month. The active employees are really about estimating how many you will have in a month but turnover could result in having active employees on the payroll the first week of a month that is different unique employee #s than the following week in that month.

https://sagecity.na.sage.com/support_communities/sage100_erp/f/sage-100-time-tracking-and-job-cost-modules/100690/sage-100-payroll-subscription

I would have guessed that it rolled over on 12/31 but I guess monthly is slightly better because you can reclaim furloughed employees.

Starting May 1, 2016, if you are a Sage 100 user, active on maintenance with Sage, and you use the payroll module there is a separate fee you will pay for access to payroll. The payroll module is no longer covered under Sage Business Care and requires a separate payroll subscription.

On October 6, 2015, Sage announced plans to reassess their packaging and pricing approach for the Sage 100 and Sage 300 payroll offerings.

New packaging and pricing for Sage 100 and Sage 300 U.S. Payroll will launch:

April 18, 2016, for businesses purchasing Sage 300 U.S. Payroll for the first time.
April 18, 2016, for businesses purchasing Sage 100 U.S. Payroll for the first time.
May 1, 2016, for existing Sage 100 and Sage 300 U.S. Payroll customers.

The payroll subscription includes:

Tax table updates
Direct deposit
Use of payroll provided you are active under a payroll subscription plan

If you are a Sage 100 payroll user, be sure you renew BOTH your regular Sage Business Care and the new Payroll Subscription when it comes time for renewal.

Our understanding is that total employees are those employees active across all your Sage 100 company codes. Should you exceed a threshold (tier) during the year, you receive a notice from Sage that you need to upgrade the tier for the purposes of payroll subscription.

Confused? We’d be happy to assist any of our customers (where we are the listed reseller of record). If you are not presently our customer we suggest calling your Sage partner or Sage at 1-866-800-0654 or email businesscare.mme@sage.com to adjust your current payroll tier.

Current hours for Sage contact number are 9:30 a.m. through 5:30 p.m. ET.

How are the number of active employees counted for Sage 100 payroll subscription purposes?

Sage 100 Payroll Subscriptions Live For Renewals May 1, 2016+

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