In What Order Should Sage 100 Modules Be Closed For The Month or Year?

 

Curious about the order that you should close the individual modules in Sage 100?  With year-end fast approaching, we’ve received several questions about which module to close first.

Generally, you should close the modules in the order that they’re likely to post transactions to another module. According to Sage, close in this order:

 

B/M – Bill of Materials
W/O – Work Order
B/C – Bar Code
P/O – Purchase Order
S/O – Sales Order
I/M – Inventory Management
M/P – Material Requirements Planning
T/C – Time Card
P/R – Payroll
A/R – Account Receivable
A/P – Account Payable
J/C – Job Cost
B/R – Bank Reconciliation
G/L – General Ledger

 

Remember:

Make a full system backup before closing

The Payroll and Job Cost are especially time-sensitive to when they are closed since they continue to use “bucket driven” totalling (ie PTD, MTD, YTD, JTD) where the totals are accumulated based upon the current period shown in the module setup screen.

Tip:

Prior to closing, go through each of your modules and look in the Setup – [module name] Options. Review the amount of history that you’ve indicated should be retained. Unless you are experiencing slowdowns, we recommend retaining the maximum amount of history. Remember, history can always be purged – rarely brought back. Better to err on the side of retaining too much information than not enough.