How Does Sage 100 Payroll Count Active Employees?

The Sage 100 payroll subscription is priced annually based upon the number of active employees. Since August 1, 2017, there have been two tier schedules depending upon whether you are a new or existing ( purchased before April 2016 ) user of payroll.

 

The on-going price paid for a payroll subscription is based upon the number of active employees paid by your company.

Here is Sage’s definition of an active employee via their knowledgebase.

Tier Count Calculation

The tax calculation process is what populates the SY_Metering.m4t table.

It does not matter if you have printed or updated checks.

If they were in payroll when the tax calculation was run they count. If payroll data entry was cleared after-tax calculation was run, they were already counted.

The count is cleared on the first of every month and starts over.

Each employee is counted once based on their encrypted EmployeeKey$. No matter how many times you pay that employee in a month they are only counted once. The tier limit counts all Company Codes in the installation for that account. Usually, test companies are a copy of live data so it does not increase unless new employees are added to that company code.

The messages you receive depend on the timing and status below.

1. You are given a grace period of 45 days after you first exceed your tier count limit.
2. In the 45 days grace period, you are allowed to exceed the 100 until the expire date.
3. After the expiration date, you are able to continue to perform tax calculation for your tier limit.

Once the unique employee ID’s reach the tier count, tax calculation will be unable to perform tax calculation.

There are 2 solutions:

1. Remove extra employees in Payroll Data Entry.
2. Contact the sales team to purchase a higher tier.